Invitation to Quote

Monitoring Evaluation and Learning (MEL) / Management Information System (MIS) system

The North West Play Resource Centre T/A The Playhouse requires a Monitoring Evaluation and Learning (MEL) / Management Information System (MIS) system in order to effectively track participation, learning and outcomes of the Making Peaceful Change programme.

Making Peaceful Change is a multi-year, arts-based peacebuilding initiative, led by The Playhouse in partnership with Training for Women Network and Inishowen Development Partnership. The project promotes sustainable peace, reconciliation, and cross-cultural dialogue across Northern Ireland and the border counties of Ireland from 2025-2028.

Key requirements are outlined along with system structure in more detail in the Invitation to Quote Document (downloadable below) but in include:

• Tracking participant Journeys
• Ability to report on a variety of metrics
• Provide different levels of user profiles and permissions
• Open API where possible
• Ability to port existing data into the system  
• System capacity to add further projects/elements as programmes develop
• Robust GDPR and data security
• A robust set up, training and ongoing support process to embed system in the organisation and its programmes
• A well thought through delivery and implementation timeline to include assessment of potential risks and outline of relevant mitigation measures.

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Based on pre-procurement market research, the estimated value of this contract is up to £8,000 / €9,200 (excluding VAT) depending on levels of bespoke development or additional features. Bids exceeding the estimated value may be excluded from evaluation for being over budget.

Suppliers are asked to quote on providing a suitable system. The response should include:

1. Track record of successful provision of MEL/MIS systems for organisations
2. Response to brief outlining how the proposal will meet the key requirements and system structure outlined above
3. Costs - breaking down costs as follows:
   - System provision / build
   - Set up, training and support costs to establish system across organisation and programme
   - Subscription or provision costs for 2 years

Please read full Invitation to Quote document and requirements.

Queries received up to and including Monday 9th November

Deadline for quotation responses: Tuesday 10th November 2026

Download word doc for invitation to quote HERE